In the fast-paced world of recruitment and staffing agencies, managing contingent workers and ensuring efficient timesheet and billing processes are crucial for success. This is where Invoxy, a comprehensive timesheet and billing software, comes into play.
In this article, we will explore how Invoxy can help recruitment and staffing agencies scale their contractor desk, streamline operations, and enhance overall efficiency by automating critical processes.
Simplify Timesheet Management
With Invoxy, contractors and temporary workers can easily record their hours worked and submit timesheets online. This eliminates the need for manual timesheet tracking and reduces administrative burdens. Admin users also have the flexibility to add bulk time entries, simplifying the process further. By streamlining timesheet management, Invoxy enables agencies to efficiently track and manage contractor hours.
Seamless Client Approvals
Invoxy simplifies the client approval process by providing clients with a streamlined view of timesheets. Clients can review and approve timesheets directly from an email without logging into the system. This saves time and effort for both clients and agency administrators. Moreover, Invoxy maintains a full audit trail of approvals, ensuring transparency and accountability throughout the process.
Efficient Invoicing
Creating and sending invoices can be a time-consuming task for recruitment agencies. Invoxy streamlines the invoicing process by allowing agencies to quickly generate and send large batches of invoices to multiple clients. The software also offers customization options to tailor each invoice to the specific requirements of each client. By automating invoicing, agencies can improve efficiency, reduce errors, and get paid faster.
Real-Time Reporting and Insights
Invoxy provides agencies with powerful reporting capabilities, offering unprecedented visibility into business performance. The software allows for customizable real-time reports, enabling agencies to analyze critical metrics and make data-driven decisions. These insights can help agencies identify trends, track contractor productivity, and optimize resource allocation. By leveraging the reporting features of Invoxy, agencies can gain valuable insights into their operations and drive strategic growth.
Integration and Automation
Invoxy serves as a middle-office recruitment system, seamlessly connecting various software solutions used by recruitment agencies. It integrates with CRM/ATS systems, payroll software, and accounting software, creating a cohesive end-to-end recruitment software solution. Placements made in the agency's CRM/ATS system automatically appear in Invoxy, simplifying contractor onboarding and timesheet management. Invoxy also automates the transfer of pay details to the payroll system and invoice data to the accounting software, reducing manual intervention and ensuring accuracy across systems.
User-Friendly Interface and Branding
Invoxy's user experience is designed with simplicity and professionalism in mind. The software provides an intuitive and user-friendly interface for agencies, clients, and contractors alike. Agencies can enhance the candidate and client experience by showcasing their brand through professional and easy-to-use software. Invoxy also offers customisable contractor onboarding processes, ensuring compliance and streamlining induction tasks.
Invoxy Timesheet and Billing Software offer recruitment and staffing agencies a comprehensive solution to streamline their operations and boost efficiency. With features such as simplified timesheet management, client approvals, efficient invoicing, real-time reporting, and seamless integration with other software systems, Invoxy simplifies critical processes and automates tasks. By leveraging Invoxy, agencies can focus on core recruitment tasks, reduce administrative burdens, ensure accuracy, and enhance the overall experience for clients and contractors.
Contact Platinum WFM, an Invoxy implementation and integration partner for more information.